Planning a School Ball
If you fail to plan – you plan to fail
Planning a huge event like a High school ball, prom or formal requires lots of time and good organisational skills. You shouldn’t let the planning of your school ball take time away from important study time.
Here’s a 6-Point plan that you can follow to get you started…
1. Find a responsible Adult
A “responsible adult” is someone like a Teacher, Year Advisor or Parent. This should be someone who has had at least some form of organisational experience in the past. This person will be the one who will be checking over, and signing official documents like Terms & Conditions, Booking Forms, Contracts and so on. A “responsible adult” should NOT be a friend, older sibling or stranger who has just recently turned 18.
2. Form a Committee
There will be quite a few decisions that will need to be made. It’s best to have a small group of “switched-on” buddies that can act as a team. Firstly – the number should be at least 5 or 7 people. An odd number is best so there’s no stalemate when it comes time to vote on anything. This way every decision will be made on the spot and there’s no time wasted. Time is precious! You’ll find that out as you go. Make sure your “responsible adult” is on the Committee too.
3. Elect a Leader
Every team needs to have a leader. Appoint one by whatever means you find fair. The head of the Committee will be responsible for keeping track of ALL paperwork and details. They’ll be the one who divides up any tasks and keeps the Committee up to date with the way things are going. Ideally, your “responsible adult” would be a very good choice but that’s up to you.
4. Invite your School to get involved
Your School, believe it or not, is a marvellous set of resources that may be just waiting for you to tap into. Firstly, talk to your year advisor. See if he / she can approach the School’s officials and ask for help on your behalf. If you don’t have an advisor, talk directly to the Principal. Some Schools are only too willing to lend a hand if they are shown how responsibly you approach the process of planning an event like a School Ball They can offer guidance on complex problems; act as a collection point for Ball ticket monies. Make use of a newsletter or publication the School issues periodically this may be a great advertising point to get the word out to your fellow students about the Ball.
5. Open a bank account
Every team needs to have a leader. Appoint one by whatever means you find fair. The head of the Committee will be responsible for keeping track of ALL paperwork and details. They’ll be the one who divides up any tasks and keeps the Committee up to date with the way things are going. Ideally, your “responsible adult” would be a very good choice but that’s up to you.
6. Talk to your Year
Your School, believe it or not, is a marvellous set of resources that may be just waiting for you to tap into. Firstly, talk to your year advisor. See if he / she can approach the School’s officials and ask for help on your behalf. If you don’t have an advisor, talk directly to the Principal. Some Schools are only too willing to lend a hand if they are shown how responsibly you approach the process of planning an event like a School Ball They can offer guidance on complex problems; act as a collection point for Ball ticket monies. Make use of a newsletter or publication the School issues periodically this may be a great advertising point to get the word out to your fellow students about the Ball.